HAMPSHIRE NATURAL RESOURCES TRUST
HAMPSHIRE NATURAL RESOURCES TRUST
COUNCIL OF MANAGEMENT
MINUTES OF MEETING NO. 11 HELD AT 8.30 A.M. ON 3 NOVEMBER 2004 IN ASHBURTON COURT WEST, THE CASTLE, WINCHESTER, HAMPSHIRE
Present:
John Adams (Chair); Barbara Bryant; Bob Lisney
Also in attendance:
Kevin Gardner (Secretary); Dave Wootton (for the Treasurer); Roger Freeman
(WEEE Project Manager); Campbell Williams (for Executive Officer).
110.
Apologies
Apologies had been received from Keith Riley and David Wrighton.
111.
Declaration of
Interests
No interests were
declared.
112.
Minutes of
Meeting on 6th October 2004
The minutes of the meeting held on 6th October 2004 were
agreed as a correct record.
113.
Matters Arising
None.
114.
EA Funding Bid
to DEFRA
The Chair outlined a
funding bid being submitted for £60k from the Environmental Action Fund, to
obtain funds for a full time project officer for the trust (Item 5 in the
Minute Book). The bid needed to be submitted urgently to meet the deadline.
Bids were also being prepared for GROW funding of £30k per year for two
years. If successful, the funds obtained would support the retention of an
HNRT Manager and a Project Manager.
The proposal was welcomed in general. It was recognised that, if successful,
this could make a big difference to the work of the Trust.
Resolved:-
1. That the Chair finalise the wording of the bid to reflect the discussion
and submit this to DEFRA, the Chair to act as point of contact for DEFRA in
connection with the bid.
115.
Cash flow
Statement/Update on WEEE Project and Seek-it
Roger Freeman presented a
report outlining three possible scenarios for managing cash flow in the
current financial year (Item 6 in the Minute Book). A cash flow issue had
arisen as, although Seek-it were requiring earlier payment to meet the needs
of their financiers, funds were not being received from Onyx Environmental
Trust in time to fund such earlier payment.
The Chair explained that Onyx Environmental Trust needed to see the WEEE
facility operational by January 2005, and he did not wish there to be any
delay. It was felt that a discussion should take place with the Onyx
Environmental Trust to try to resolve this rather than seeking a further £40k
extension to the Trusts overdraft facility. If the Onyx Environmental Trust
could not agree to this then the payments would be reprofiled and the facility
would not be open by January. It was also proposed to break down claims for
payment into smaller sums and submit these fortnightly over the
December/January period.
There was a discussion about the risk exposure in making earlier payment to
Seek-it. This payment was being made to them without the facility being
operational. Barbara Bryant proposed that there was a need for a formal
assessment of risk to the Trust as a result of any change to the payment
profile.
Resolved:
1. Roger Freeman to speak to Onyx Environmental Trust to agree that
there should be earlier payment to the Trust by Onyx Environmental Trust.
2. Roger Freeman to produce an assessment
of risk to the Trust as a result of it making earlier payment to Seek-it.
3. Roger Freeman to obtain a commitment from Seek-it to take on the lease of
the premises and to submit waste management licence application. If this
commitment was not forthcoming the relationship with Seek-it would be
reviewed.
116.
Arrangements for
Stakeholder Workshop
This was deferred for
further consideration in early 2005.
117.
Arrangements for
AGM
Arrangements were
discussed for the holding of this years AGM during December 2004.
118.
Proposal from
Roger Freeman for undertaking Trust administration
The proposal considered at
the previous meeting was supported in principle, but it was recognised that a
final decision should await the outcome of the current bid to DEFRA for
appropriate funds.
119.
Update on CRED
Bid
Roger Freeman reported
that a meeting was to be set up between the Trust, Scratch and St. Johns
Mission to agree a business plan for the CRED bid. The chair stated that it
was unlikely the Trust would be able to produce match funding if required,
without increasing its overdraft.
Resolved:
1. That discussions on this continue and are reported back to the Council
of Management.
120.
Any other
business
Bob Lisney stated that
regional development agencies were due to receive £0.5m next year to
distribute in their regions. He asked whether the Trust should register its
interest for some of this to be spent in Hampshire. If a dialogue was entered
into this may lead to a direct grant to the Trust.
Resolved:
1. That Bob Lisney pursue discussions on this and report back.
Signed:
..(Chair)
Date:
March 2005
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