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HAMPSHIRE NATURAL RESOURCES TRUST

Present:                       
John Adams; Barbara Bryant; Philip Coombe (for minute 96 onwards); Keith Riley.

Also in attendance:

Ian Avery (Executive Officer); Kevin Gardner (Secretary); Stewart Nehrebecki (for the Treasurer); Roger Freeman; Alison Egerton.

92. Apologies
    
    Bob Lisney; David Wrighton.
    
    
93. Declaration of Interests
    
    No interests were declared.
    
    
94. Minutes of Meeting on 3^rd March 2004
    
    The minutes of the meeting held on 3^rd March 2004 were agreed as a correct record. The note of the inquorate meeting held on the 4^th May 2004 were also agreed as a correct record. There were no matters arising.
    
    
95. Matters Arising
    
    Minute 82: Stewart Nehrebecki referred to the cashflow forecast (Item 4 in the Minute Book) and reported that some delay was being experienced in the issue of cheques by the Onyx Environmental Trust in connection with the WEEE Project. Keith Riley undertook to make enquiries with a view to remedying this.
    
    Minute 84: Kevin Gardner reported that agreement had now been reached with the Charity Commission and Entrust to an amended text for the Trust’s objects clause. Should the Trust agree to the adoption of this amendment, it was anticipated that registration with the Charity Commission would follow. A special resolution was required to alter the Trust’s objects clause. It was agreed that this should be achieved via a written resolution if practicable.
    
    Minute 89: Ian Avery reported that investigations were ongoing into additional funding for the WEEE Project via Viridis, an independent consultancy. Email updates would be given to members should there be any progress.
    
    
96. Future of the Trust
    
    Alison Egerton presented a briefing note on a proposal for exploring options for the future development of the Trust (Item 5 in the Minute Book).
    On the point as to whether the Trust should seek to become a distributive environmental body, Keith Riley queried whether this was of value, as the role of such bodies had been restricted by revised regulations. Funds could only be allocated to certain types of projects which were unlikely to be relevant to the Trust’s main objectives.
    
    Having considered the options outlined in the report, it was explained that the proposal now was to arrange a stakeholder meeting to consider issues as to the Trust’s future role, and sources of funding. Ian Avery advised that, within the developing Material Resources Strategy, similar issues would arise as to resourcing.
    
    Keith Riley saw the Trust being a facilitator in achieving the objectives set out in the Trust’s Memorandum and Articles. There was a need to engage businesses more, and to demonstrate to those businesses that there is an economic benefit to them in being involved with the Trust. This should be borne in mind when setting up the proposed stakeholder meeting.
    
    The Resource Recovery Forum may provide a suitable model for future administration of the Trust, where the roles of executive officer and company secretary are combined, with certain functions, such as preparation of the accounts, being contracted out. Roger Freeman was asked to explore the possibility of such roles being combined and report back.
    
    Barbara Bryant commented that there was a need to engage with small and medium sized businesses, and there may be a role in involving SEEDA, Business Link, and local strategic partnerships. One option for funding was seeking subscriptions from member businesses. However, for this to be successful, there was a need for the Trust’s product to be made clear, and attractive.
    
    Resolved:-
    
    1. A stakeholder workshop be convened for autumn 2004, to consider issues relating to the future direction, funding and administration of the Trust. A facilitator and stakeholders to be identified.
    
    2. Roger Freeman report back on the proposal of combining executive officer and company secretary roles.

97. WEEE Project Update
    
    Roger Freeman presented a Progress Report on the WEEE project (Item 6 in the Minute Book). This identified the objectives of the pilot plant and suitable locations. There were two preferred sites, at Salterns Lane, Fareham, and at Remploy, Eastleigh. After a thorough discussion as to the benefits of each site, it was concluded that the Salterns Lane site should be pursued. This was less costly and was considered most able to deliver the aims and objectives of the project, particularly as it would remain a demonstration facility after the pilot phase had been completed. This was not the case with the Remploy site in Eastleigh.
    
    Resolved:
    1. The Salterns Lane, Fareham site be identified as the preferred location of the pilot demanufacturing facility.
    
    2. Roger Freeman liaise with Seek-it in connection with the obtaining of planning permission and waste management licence.
    

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