HAMPSHIRE NATURAL RESOURCES TRUST
HAMPSHIRE NATURAL RESOURCES TRUST
COUNCIL OF MANAGEMENT
MINUTES OF MEETING NO. 12 HELD AT 1 P.M. ON 24 MARCH 2005 IN
THE BASING ROOM, THE CASTLE, WINCHESTER, HAMPSHIRE
Present:
John Adams (Chair); Barbara Bryant; David Wrighton; Bob Lisney.
Also in attendance:
Kevin Gardner (Secretary); Erica
Meadus (for the Treasurer); Roger Freeman (WEEE Project Manager), Campbell
Williams (for the Executive Officer).
121.
Apologies
Apologies had been received from Philip Coombe and Keith Riley.
122.
Declaration of
Interests
No interests were
declared.
123.
Minutes of
Meeting on 3rd November 2004
The minutes of the meeting held on 3rd November 2004 were
agreed as a correct record and signed by the Chair..
124.
Matters Arising
Item 115 – Bob Lisney
was awaiting further news about the possibility of regional development agency
funding being available.
Item 116 – Campbell Williams reported that, now that the Materials
Resources Strategy had been published, plans for the stakeholder workshop
would be progressed.
Item 119 – Roger Freeman reported that the CRED bid was no longer being
pursued.
125.
Minutes of the
Annual General Meeting of 13th December 2004
The minutes of the annual
general meeting held on 13th December 2004 were agreed as a correct
record and signed by the Chair. There were no matters arising.
126.
Cash flow
Statement
Erica Meadus presented the
cash flow statement (Item 6 in the Minute Book). £116k received from Onyx
Environmental Trust as an advance payment had assisted considerably with
managing cash flow. It was felt
that Onyx Environmental Trust now understood the importance to the Trust of
funds being released promptly. The greatest call upon the Trust’s overdraft
facility would be in April 2005, when the Trust would be overdrawn by £73k
pending receipt of funds from the Onyx Environmental Trust. Roger Freeman
explained that in May 2005, he planned to arrange with Seek-it for them to
purchase the WEEE plant equipment and the Trust to then lease it back, so that
the Trust would receive some income. The Onyx Environmental Trust had been
advised of this proposal and understood that any income received would be
reinvested in the project.
Resolved:
1. That the cash flow position be noted.
127.
Update on WEEE
Project
Roger Freeman explained
that Seek-it were anticipating receiving their waste management licence
following the ending of the eight week consultation period in April 2005. It
had been reported that the WEEE legislation may now be delayed by the
Government, for introduction early in 2006. The funding for the current
project by the Trust would cease after August 2005, when it had been expected
the legislation would be in force. Seek-it planned to handle waste IT
equipment in the intervening period and were comfortable that this would not
affect the viability of the plant. It was anticipated that there would be an
opening ceremony at the plant in April 2005.
Resolved:
1. That the current position be noted.
128.
Proposal from
Roger Freeman for undertaking Trust administration
The proposal submitted by
Roger Freeman (Item 7 in the Minute Book) was considered. There was a
discussion about the notice period to be given in the event of termination
,and it was felt that this should be left at three months to allow maximum
flexibility. With regard to paragraph 6.3 of the proposal, it was clarified
that any fee payable in consideration of organising HNRI Advisory Group
meetings would be the responsibility of the Consultant, and that the
expectation is that these would be met from the business development fees
referred to in paragraph 4.2.
In relation to paragraph 4.2, there was discussion as to what might not be
covered by the Fee. It was agreed that these were those matters referred to in
paragraph 4.2.3, and that in paragraph 4.2.3(iv), the approval of the Chair
should be obtained in advance of any expenditure being committed. Paragraph
4.2.3 therefore applied to both the administration function and the business
development function.
Resolved:
That the proposal, as amended, be agreed.
129.
Future
Management of the Trust
The report of the
Executive Officer, Company Secretary and Treasurer (Item 8 in the Minute Book)
was considered. It was recognised that the changes proposed in the report were
a consequence of the acceptance
of Roger Freeman’s proposal for undertaking Trust administration. It was
noted that the effective date should be 1 April 2005, and not 5 April, to tie
in with the Trust’s accounting reference date.
It was also noted that charitable registration had now been completed.
Resolved:
1. That the resignations of the existing Company Secretary, Treasurer and
Executive Officer be accepted with effect from 31 March 2005.
2. That the arrangements set out in the report for the provision of management
and administrative services by ISML to the Trust be agreed and that Roger
Freeman of ISML be appointed Company Secretary (including the roles of
Treasurer and Executive Officer) with effect from 1 April 2005.
3. That the Company Secretary and at least one other member of the Council of
management be authorised signatories for the purposes of Article 32 of the
Trust’s Articles.
4. That the Company Secretary, in consultation with the Chair of the Council
of Management, be authorised to respond to queries and progress Trust business
in line with the Trust’s agreed policy and business objectives.
5. That the actions set out in section 5 of the report, to give effect to the
changes, be put in hand.
130.
Hampshire
Economic Partnership Feedback
The Chair reported that
the Trust would be represented at a construction industry task group meeting.
There was a small amount of funding available for task groups, and bids needed
to be submitted by 22 April 2005. Bob Lisney and Campbell Williams would
assist with finalising a response.
The Chair also reported that the HEP executive had invited comments on a draft
response to the South East Plan. A meeting had been arranged for 5 April and
comments from Council of Management members were invited by 1 April.
Resolved:
1. That comments be submitted within the timescale indicated.
131.
2005 Meeting
Dates and Venues
These were confirmed as
follows:
3rd May , 3.30 – 4.30pm, Portal Room
8th July, 8.30 – 9.30am, Basing Room
2nd September, 8.30 – 9.30am, Basing Room
4th November, 8.30 – 9.30am, Basing Room
132.
AOB
No additional items were
raised.
Signed:………………………………………..(Chair)
Date:
May 2005
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