Present:
Barbara Bryant (Chair); John Adams; Philip Coombe; Keith Riley; David Wrighton

Also in attendance:

Ian Avery (Executive Officer); Kevin Gardner (Secretary); Dave Wootton (Treasurer)

15. Apologies
    
    Apologies were received from Bob Lisney.
    
    
16. Declaration of Interests
    
    Keith Riley declared an interest as Director of Onyx (UK) Ltd and Hampshire Waste Services Ltd.
    
    
17. Minutes of Previous Meeting
    
    The minutes of the previous meeting held on 20^th September 2002 were agreed as a correct record and signed by the Chair.
    
    
18. Matters Arising
    
    Further to minutes numbered 4 and 5, it was confirmed that Dave Wootton was appointed to act in place of Paul Archer as Treasurer and Authorised Signatory for the purposes of Article 32 of the Trust’s Memorandum and Articles.
    
    
19. Update on Administrative Matters
    
    Dave Wootton reported that discussions had been held with the bankers to Hampshire County Council, who would be able to offer the Trust more favourable terms than may be available elsewhere. However further consideration needed to be given to the dates of the Trust’s accounting year, and the position regarding VAT. The position on banking arrangements would be confirmed at a future meeting.
    
    
20. Charitable Status
    
    Discussion took place as to whether charitable status should be sought. In general it was felt that this was desirable as it may open up further avenues for obtaining funds. It was noted that, to date, the resources of the Trust’s officers had been concentrated on getting the Trust established, and that the making of an application for charitable status had been deferred until early 2003.
    
    Resolved:
    
    That an application for charitable status be submitted early in 2003.
    
    
21. Award for Pilot Electrical and Electronics Goods Recycling Facility (from Onyx Environmental Trust)
    
    The report of the Executive Officer (Item 7 in the Minute Book) was considered. It was noted that the application to the Onyx Environmental Trust had been successful and, together with the 10% third party contribution made by Hampshire County Council, the Trust now had £579,091 to invest in the project.
    
    Resolved:
    
    1. That the proposals set out in the report be agreed, and that a business plan for the project be brought to the next meeting.
    
    2. Consideration be given to the possible involvement in the project of, and financial investment by, the retail sector.
    
    
22. Update on Outstanding Bid to Onyx Environmental Trust
    
    The report of the Executive Officer (Item 8 in the Minute Book) was considered. It was noted that the National Panel of the Onyx Environmental Trust would consider the outstanding proposal, for funds of £405,000, on 28^th January 2003. If supported, the proposal would progress to be considered by the Onyx Environmental Trust Board of Trustees in February 2003.
    
    Resolved:
    
    1. That approval be given to progressing the outstanding bid.
    
    2. That further consideration be given to possible sources for funding of the 10% third party contribution that would be needed.
    
    
23. Arrangements for First Annual General Meeting
    
    Arrangements for the holding of the Trust’s first annual general meeting were discussed.
    
    Resolved:
    
    1. This should be held in late summer/autumn, following approval by the Council of Management of the draft accounts in the spring/early summer.
    
    2. Further consideration be given at a future meeting to whether the annual general meeting should coincide with a more general event publicising the work of the Trust and the Hampshire Natural Resources Initiative.
    
    
24. Members’ Insurance
    
    This item was deferred to the next meeting.
    
    
25. Date of Next Meeting
    
    Wednesday 5^th February 2003, following meeting of the Advisory Group.
    

Signed:………………………………………..(Chair)

Date: February 2003